Automate vendor quotation requests, compare prices side-by-side, and pick the best supplier deal effortlessly.
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Hear how our RFQ engine dispatches quote links to multiple suppliers and auto-generates price comparison matrices.
Audio Summary: This briefing details how ERPPWA RFQ Bidding enables procurement teams to broadcast request-for-quotations to multiple suppliers in 10 minutes, compare prices side-by-side, and identify lowest bids.
Key Topics Covered:
Streamline multi-source product selection, supplier matching, automated email dispatches, and comparative rate evaluation.
Buyers spend hours compiling manual lists from paper slips, whiteboard shortage notes, and production sheets, resulting in missed critical items and assembly line delays.
Aggregate required materials automatically in seconds. ERPPWA automatically aggregates required items in seconds from 3 operational sources: approved Purchase Requisitions, the Low Stock Register, or a Job’s Bill of Materials (BOM).
Stage dozens of procurement line items in under 2 minutes with automated cross-system sourcing from requisitions, shortages, and active job BOMs.
Get in Touch| Item Code | Description | Source Doc | Required Qty | Delivery Req. | Staging Status |
|---|---|---|---|---|---|
| RM-STL-316 | SS 316 Round Bar 40mm | Job BOM #882 | 1,200 kg | 15-Oct-2026 | ✓ Staged |
| BRG-SKF-6205 | Deep Groove Bearing | Low Stock Reg | 150 pcs | 10-Oct-2026 | ✓ Staged |
| FAST-M12-SS | Hex Bolt M12x50 Grade A2 | PR-2026-094 | 2,500 pcs | 12-Oct-2026 | ✓ Staged |
Procurement officers either send inquiries to the same single vendor out of habit or spend hours digging through vendor files, missing competitive market rates and capacity limits.
Drive maximum competition with historical vendor shortlists. ERPPWA automatically auto-populates regular approved suppliers based on item purchase history, while allowing seamless addition of alternative qualified vendors to foster competitive bidding.
Maximize commercial leverage and expand vendor competition by pairing auto-populated historical suppliers with pre-vetted category alternates.
Get in Touch| Supplier Name | Tier / Rating | Past OTIF | Rejection % | Shortlist State |
|---|---|---|---|---|
| Apex Special Steels Ltd | Tier-1 Regular | 98.4% | 0.2% | ✓ Auto-Selected |
| Zenith Metallics Pvt Ltd | Tier-1 Regular | 96.1% | 0.4% | ✓ Auto-Selected |
| Nova Metals & Alloys | Qualified Alt | 94.8% | 0.8% | ✓ Added |
Manual emailing of PDF RFQs leads to unread messages, lost quotations, manual data re-entry into spreadsheets, and endless telephone follow-ups for price submission.
Eliminate quotation follow-up friction. System generates and dispatches encrypted RFQ emails to all shortlisted suppliers with one click, providing a zero-login web link for vendors to input rates, lead times, and terms directly.
Eliminate spreadsheet re-keying and quote chasing with a self-service vendor bidding link and automated real-time dispatch monitoring.
Get in Touch| Vendor Name | Portal Link Status | First Opened | Bid Status | Submission Rate |
|---|---|---|---|---|
| Apex Special Steels | ✓ Delivered | Today 10:14 AM | ✓ Bid Submitted | ₹312.00 / kg |
| Zenith Metallics | ✓ Delivered | Today 10:20 AM | ⏳ Reviewing... | Draft Saved |
| Nova Metals & Alloys | ✓ WhatsApp Sent | Today 10:45 AM | ✓ Bid Submitted | ₹298.00 / kg |
Tabulating supplier quotations into manual Excel comparison sheets is prone to formula errors, overlooks freight/tax differences, and delays PO issuance by days.
Pick the winning bidder with automated landed-cost comparison. Real-time side-by-side comparative grid automatically highlights the lowest bidder (L1/L2), calculates landed costs (base price + freight + GST), verifies lead times, and converts the winning quote to a PO in 1 click.
Identify the most cost-effective and dependable supplier instantly with automated landed-cost comparison and seamless 1-click PO conversion.
Get in Touch| Commercial Parameter | Apex Special Steels | Zenith Metallics | Nova Metals & Alloys (Winner) |
|---|---|---|---|
| Base Price / kg | ₹312.00 | ₹308.00 | ₹298.00 (L1 Winner) |
| Freight & Transit | Included | ₹4.50 / kg extra | Included (Free Door) |
| Payment Terms | 30 Days Net | Immediate Delivery | 45 Days Net |
| Guaranteed Lead Time | 5 Days | 7 Days | 3 Days |
| Award Recommendation | L3 Bidder | L2 Bidder | ✓ Awarded Best Deal |
Every procurement workflow has unique bidding evaluation criteria and supplier approval limits. We tailor your RFQ templates, supplier scorecards, and authorization hierarchies at zero extra cost.
Request CustomizationRun ERPPWA on your factory server for total internal purchase data privacy, or on secure cloud for supplier portal access from any browser.
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